Project Disbursements

OBJECTIVE

The Project Disbursements function is used to process payments to be made to one or more suppliers, for a given project, in a single operation. Contrary to Batch Disbursement, holdback invoices are displayed.

This option lets you group payments by supplier only (one payment per supplier for multiple projects) or by supplier/project (one disbursement per supplier and one project).

 

PREREQUISITEs

• Supplier Management
• Project Management
• Bank Accounts
• Chart of Accounts
• Configuration
• Purchase invoices must be transferred.

 

Steps

Process disbursements by project

1. Select one or more Suppliers.
2. Enter the required information according to the specific requirements.

Fields followed by the * character are mandatory fields.

Field	Description
Disbursement Date*	Date of the generated disbursements.
Range of Due Dates	Range of due dates of the invoices to be processed.
Range of Invoice Dates	Range of invoice dates of the invoices to be processed.
Invoice Min. Balance	Minimum balance of the invoices to be processed.
Invoice Max. Balance	Maximum balance of the invoices to be processed.
Max. Disbursement Payment	Maximum amount of a disbursement.
Accept negative cheques	Used to generate cheques with a negative amount, if the box is checked.
Accept credits before due date	Used to accept credits before the due date, if the box is checked.
Project*	Project number associated with the invoices linked to the disbursements.
Bank Account	Bank account for the payment. NOTE: You can specify a bank account that differs from the default accounts in Supplier Management or Configuration.
Include inv. with holdback balance	Displays holdback invoices, if the box is checked.
Pay holdback automatically	If this box is checked, applies automatically the holdback payment on all invoices having a holdback balance. NOTE: This parameter will only be applied on invoices meeting the criteria of the other parameters of the window. In addition, the amount of the payment applied will consist of the entire holdback balance. It will remain modifiable, if needed.

3. Click Accept.
4. Select a group:

Field	Description
Supplier	Displays the list of invoices to be paid in a grid by supplier code.
Supplier/Project	Displays the list of invoices to be paid in a grid by supplier code, by project.

5. Analyze the invoices to be paid.

The system displays a message indicating whether invoices are rejected and if the currency of the invoice is different from the supplier's currency. You can drag column headers to change the layout and to create groups that are easier to analyze. This does not affect the generation of disbursements in any way. They are generated based on the group selected earlier. You can print the contents of the grid by clicking the Print icon.

6. Click Apply.

When you click Apply, a batch is generated. You can delete the batch and reselect by clicking the Delete Current Batch icon.

1. Breakdown section: please refer to the Breakdown section of the Selected Disbursements option.
2. Payment section: Please refer to the Payment section of the Selected Disbursements option.

You can click the Enter a Global Discount icon to enter discount amount that will be distributed to all of the invoice is to be paid. Clicking the Calculate Batch Total icon displays the total payments in the batch on the screen.

7. Click Save.

 

See also

• Selected Disbursement
• Batch Disbursement

 

Last modification: September 20, 2024